The Saskatchewan Association of City Clerks was established in 1990.
The City Clerk is responsible for the statutory duties of the City Clerk as specified in The Cities Act. This includes the preparation and preservation of all minutes books and records of Council business, custody of City Bylaws, corporate seal, administrative support to Council and its Committees, preparation of Council and Committee agendas and conduct of local government elections. The primary function of the City Clerk is supporting the legislative matters and decisions of Council.
The City Clerk is the communications link between Council and other City Departments and the general public, providing assistance and advice to citizens with respect to Council/Committee processes, reporting procedures and decisions.
History of the Clerk Position
The origins of the position of “clerk” are unclear. In ancient Greece there were secretaries for each polis who read official documents publicly and at the opening of a meeting read public curses. The early keepers of the archives were often called remembrancers, and before writing came into use, their memory was public record. When the early colonists came to America, one of the first offices established was that of clerk. The colony at Plymouth appointed a person to act as a recorder.
A clerk is a senior official of many municipal governments in the English-speaking world. In some communities, the position is elected, but in many others, the clerk is appointed to their post. In almost all cases, the actual title of the clerk reflects the type of municipality he or she works for, thus, instead of simply being known as the clerk, the position is generally referred to as the town clerk, township clerk, city clerk, village clerk, borough clerk, board secretary, or county clerk. Other titles also exist. The office has existed for centuries, though in some places it is now being merged with other positions. The duties of a municipal clerk vary even more than their titles. In addition to presenting the agenda and minutes for the legislative and committee meetings, the clerk often serves as the official keeper of the municipal records, and as such, is sometimes described as the “historian” of the community.